Preview User Guide

Oct 14, 2014.

In Preview, you can print some or all pages in a PDF, print several selected images on the same sheet of paper, and choose whether to include the document’s notes when printing.

You can open and print a document with Preview even if you don’t have the app that created it.

  1. In the Preview app on your Mac, open a PDF or image you want to print.

    If you want to print multiple files, you can open them in one Preview window.

  2. To print only some of the PDF or image pages, choose View > Thumbnails, then Command-click the thumbnails for the pages you want to print.

  3. Choose File > Print.

  4. Choose print options (if you don’t see them, click Show Details):

    • To print only selected thumbnails, select Selected Pages in Sidebar or Selected Images in Sidebar.

    • To print the same image or page multiple times on a sheet of paper, click the “Copies per page” pop-up menu, then choose a number.

    • To rotate images or pages automatically so they fill up as much of the paper as possible, choose Auto Rotate.

    • To scale an image or page, select Scale, then enter a percentage.

      To fill as much of the paper as possible, select Scale to Fit, then select Print Entire Image if you don’t want the image cropped, or Fill Entire Paper if you want the image cropped to the proportions of the paper.

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    • If notes are visible in a PDF’s window, select Show Notes to include them in the printout.

  5. Click Print.

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See alsoPrint documents from your MacChoose advanced print settingsShare your images or PDFs using Preview on Mac

PDF Studio does not provide a PDF printer driver like Adobe does. In general, we found that packaging with our own PDF printer driver is not needed as nowadays the latest operating systems come with a PDF printer and most business applications include a Save As PDF function. To print any documents to PDF on older operating systems, there a number of free PDF printer drivers, available for download. Once installed, these printer drivers will show under the list of printers in your print dialog, allowing you to save any file or web page to PDF.

On Mac

  • Convert any document to PDF from the Print dialog, by choosing the option to save a document as PDF.

On Windows

  • Windows 10 now comes with a PDF printer. When printing just select Microsoft Print to PDF from the printer list.
  • Microsoft Office 2010 and above comes with a “Save As PDF” function in each application (MS Word, Excel, PowerPoint).
  • For Office 2007, Microsoft distributes a free add-in to Save As PDF.
  • CutePDF Writer and PrimoPDF are free PDF printer drivers that will show up under the print dialog and allow to print any file to PDF.

On Linux

  • Cups-pdf can print to PDF (Shows as a printer under your printer list)
  • OpenOffice Writer can export files as PDF.
  • LibreOffice can export files to PDF.

Installing Cups On Linux

Some users have reported the below steps for their installations:

Install On Ubuntu:

Download
  • Uninstall ‘cups’ from the Ubuntu Software Center
  • Reboot the system
  • Re-installed ‘cups’ from the Ubuntu Software Center but this time with all available ‘Add-ons’
  • You should now be able to print using the Cups-pdf

Install On Lubuntu:

  • Open the Terminal (Alt/Ctrl/T)
  • Type “sudo synaptic package manager” & input system password.
  • Find ‘cups’ packages and install all of them
  • Apply changes (to install the packages).
  • Close synaptic package manager & exit (‘exit’) the terminal
  • You should now be able to print using the Cups-pdf
Mac

Mac Print To File

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