Have you ever been in a situation where your presentation looked so awesome with some amazing typography, but when youopened the same presentation on another computer, the text looked positively terrible! This behavior may happen if the fontyou used is not available on the other computer. The best solution to this problem is touse safe fonts that are available on most computers,or you may also explore the option to embed fonts in your PowerPoint presentation.

Note: Do note that all fonts cannot be embedded, and also you may not know which fonts support embedding ornot! To learn which fonts can be embedded or not, look at ourCan this font be embedded? page.

Microsoft PowerPoint with a Microsoft 365 subscription is the latest version of PowerPoint. Previous versions include PowerPoint 2016, PowerPoint 2013, PowerPoint 2010, PowerPoint 2007, and PowerPoint 2003.

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Follow these steps to embed fonts in your presentation in PowerPoint 2016 for Mac:

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Open the presentation within which you want to embed fonts. Select the PowerPointPreferences menu option asshown in Figure 1.
Figure 1: Preferences option with PowerPoint menu
This opens the PowerPoint Preferences dialog box, as shown in Figure 2. Within this dialog box, select theSave option (highlighted in red within Figure 2).
Figure 2: Save optionwithin PowerPoint Preferences dialog box
This summons the Save dialog box as shown in Figure 3, below. The optionsrelated to embedding fonts are highlighted in red within Figure 3.
Figure 3: Font embedding options within Save dialog box
First of all, you will need to select thepresentation within which you want to embed fonts. This action is especially important if you have more than onepresentation open. To do so, click the drop-down list next to the text that reads Preserve fidelity when sharingthis presentation, as shown in Figure 4, below. Now select the presentation you want.
Figure 4: Choose the presentation for font embedding
Next, check the Embed fonts in the file check-box, as shown highlighted in red withinFigure 5, below.
Figure 5: Choose the Embed option
Finally, you need to select from one of the two options explained below:
Embed only the characters used in the presentation: This option will only embed characters you have usedin your presentation. For example, if you create a single slide presentation with just one text box that contains the word'AFTER', then only capital-case characters of five alphabets will be embedded. If you want to edit the text later, and donot have the embedded font on your system, then you will not see the original font used!
Embed all characters: This options gets over the limitation explained in the preceding paragraph!
Close the dialog box to accept these changes.

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Test Embedded Fonts Before You Present in PowerPoint

Remember to open your presentation on a computer that does not have your embedded font installed to make sure that the fonthas indeed been embedded. If you find that the font was not embedded, it could be that you are looking at the presentationon PowerPoint for Mac, or other PowerPoint versions for tablets and phones. Font embedding is only supported on PowerPoint forWindows.

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Also, only True Type fonts support embedding, and even then they must have embedding options enabled. Confused? Look at ourCan this font be embedded? page for amore detailed description.